KDOT RECORDS

Privacy

Privacy Policy

Last updated: [16 February 2026]

1. Who we are

This Privacy Policy describes how KDOT Records (“KDOT Records”, “we”, “us” or “our”) collects, uses, discloses and protects your personal information when you visit kdotrecords.com and any other websites, online stores, services or content we control that link to this Policy (together, the “Services”).

If you have any questions, you can contact us at:

  • Email: [privacy@kdotrecords.com]
  • Postal address: [Insert postal address]
  • [Optional] Data protection contact: [Insert DPO/contact if applicable]

2. Scope

This Policy applies to personal information we collect about:

  • Visitors to kdotrecords.com
  • Fans and customers who buy music, merchandise or tickets from us
  • Newsletter subscribers and community members
  • Artists, collaborators and business contacts where they use our Services

It does not apply to third‑party websites, services or platforms that we do not control, even if you access them via our links (for example, social media, ticketing or streaming platforms).

3. Information we collect

We may collect the following categories of personal information:sonymusic+1

  • Identification and contact details: name, email address, postal address, phone number, social media handle.
  • Account information: username, password or other login details (if you create an account).
  • Purchase and transaction data: items purchased (music, merch, tickets), order history, billing address, limited payment details (processed by our payment provider, not stored in full by us).
  • Marketing and preference data: newsletter subscriptions, genre/artist preferences, communication preferences, competition entries.briscoetheband+1
  • Fan interaction content: messages you send us, survey responses, reviews, photos or other content you submit.
  • Technical and usage data: IP address, device identifiers, browser type, operating system, referring URLs, pages viewed, time spent, links clicked, approximate location (for example, via IP address).briscoetheband+2
  • Cookies and similar technologies: identifiers stored via cookies, pixels and similar tools used for analytics, performance, personalisation and advertising (see “Cookies and similar technologies” below).

Where required by law, some information (for example certain financial or government ID data) may be treated as sensitive and will be handled with additional safeguards and only where a valid legal basis applies.secureprivacy+1

4. How we collect information

We collect personal information when:

  • You provide it directly: for example when you sign up to our mailing list, create an account, purchase music or merch, contact us or participate in competitions.
  • It is collected automatically: through cookies, pixels, log files and similar technologies when you browse kdotrecords.com.
  • We receive it from third parties: for example payment processors, ticketing partners, analytics providers, advertising networks, social media platforms or distribution partners, in accordance with their own privacy policies.sonymusic+1

5. How we use your information

We use personal information for the following purposes, only where we have a valid legal basis (for example consent, performance of a contract, legitimate interests or compliance with law):gunster+2

  • To provide and operate the Services: including processing orders, delivering digital and physical products, enabling account features and providing customer support.
  • To communicate with you: sending service messages (for example order confirmations, account or security notices) and responding to your enquiries.
  • To send marketing: including news about KDOT Records releases, artists, events, shows and offers, in line with your preferences and applicable consent rules.
  • To personalise your experience: tailoring content, recommendations and offers based on your interactions with the Services.
  • For analytics and improvement: understanding how the Services are used, measuring performance, fixing issues and developing new features and offerings.iapp+1
  • For security and fraud prevention: protecting accounts, investigating suspicious activity, enforcing our terms and protecting our rights and those of others.\
  • To comply with legal obligations: responding to lawful requests, tax and accounting obligations and other regulatory requirements.termly+1

If we use personal information for automated decision‑making or profiling that produces legal or similarly significant effects (for example high‑risk fraud scoring), we will provide additional information and, where required, offer opt‑out or review rights.usercentrics+1

6. Legal bases (GDPR and similar laws)

Where laws such as the GDPR apply, we rely on one or more of the following legal bases:termly+1

  • Your consent (for example for certain marketing and non‑essential cookies).
  • Performance of a contract (for example to process your purchases and provide customer support).
  • Our legitimate interests (for example to secure the Services, understand usage and promote our releases) where those interests are not overridden by your rights.
  • Compliance with a legal obligation (for example record‑keeping or responding to regulators).

7. Cookies and similar technologies

We use cookies and similar technologies to:

  • Keep you signed in and remember your settings.
  • Measure and analyse traffic and usage.
  • Improve site performance and security.
  • Deliver and measure marketing campaigns, including on third‑party sites where permitted.sonymusic+1

You can manage cookie settings via your browser and, where implemented, through our cookie banner or preferences centre. Some privacy laws also recognise browser or device‑level signals such as Global Privacy Control (GPC); where required, we will treat such signals as an opt‑out for certain tracking or sales/sharing of personal information.secureprivacy+2

8. How we share personal information

We may share personal information with:gunster+2

  • Service providers and vendors who process data on our behalf, such as hosting providers, payment processors, email and marketing tools, analytics providers, fulfilment centres and security providers.
  • Business partners such as ticketing platforms, advertising partners, social media platforms and distribution partners, where necessary to provide the Services or run campaigns.
  • Artists and collaborators associated with KDOT Records, in aggregated or limited form where appropriate (for example anonymised campaign performance) and in line with applicable law.
  • Authorities, regulators and legal advisors when required to comply with law, enforce our terms or protect our rights or those of others.
  • Buyers or potential buyers in connection with a corporate transaction (for example restructuring, merger or sale of assets), subject to appropriate protections.

We do not sell your personal information in the traditional sense, but some laws define “sale” or “sharing” broadly to include certain advertising and analytics practices. Where such laws apply, you may have the right to opt out (see “Your rights” below).iapp+1

9. International transfers

KDOT Records is based in [Australia/insert main jurisdiction], but we may store and process personal information in other countries where our service providers or partners operate. Where required by law, we implement appropriate safeguards for cross‑border transfers, such as standard contractual clauses or equivalent mechanisms.usercentrics+1

10. How we protect your information

We use technical and organisational measures designed to protect personal information against unauthorised access, loss, misuse or alteration, including encryption in transit, access controls and security monitoring. However, no system is completely secure, and we cannot guarantee absolute security of your information.termly+1

If we are required by law to inform you of a security breach affecting your personal information, we will do so without undue delay and in line with applicable regulations.secureprivacy+1

11. Data retention

We keep personal information only for as long as necessary for the purposes described in this Policy, including to satisfy legal, accounting or reporting requirements. When no longer needed, we will delete or anonymise personal information, or securely store it and isolate it from further use if deletion is not possible.gunster+1

12. Your rights

Depending on where you live and applicable law (for example GDPR, UK GDPR, CCPA/CPRA and other state or national laws), you may have some or all of the following rights:iapp+2

  • Access: to confirm whether we process your personal information and obtain a copy.
  • Correction: to request that we correct inaccurate or incomplete personal information.
  • Deletion: to request that we delete your personal information, subject to certain exceptions.
  • Restriction and objection: to ask us to restrict processing or to object to certain processing, including direct marketing.
  • Data portability: to receive certain information in a structured, commonly used and machine‑readable format.
  • Opt‑out of “sale”/“sharing” and targeted advertising: where local law defines these, to opt out of such processing.
  • Withdraw consent: where we rely on consent, you can withdraw it at any time, without affecting prior processing.usercentrics+1

You can exercise your rights by contacting us using the details above. We may request certain information to verify your identity before responding, and will respond within the time frames required by law.iapp+1

Residents of certain jurisdictions may also have the right to appeal our decision or to lodge a complaint with a supervisory authority or regulator.termly+1

13. Children’s privacy

Our Services are not intended for children under [13/16] and we do not knowingly collect personal information from children in that age group without appropriate parental consent where required by law. If you believe we have collected information from a child without proper consent, please contact us so we can delete it or take other appropriate action.secureprivacy+1

14. Third‑party services and links

The Services may contain links or integrations to third‑party websites, apps, platforms or services, including social media, ticketing, streaming and merchandise partners. Those third parties have their own privacy policies, which we encourage you to read, as we are not responsible for their practices.termly+1

15. Changes to this Policy

We may update this Privacy Policy from time to time, for example to reflect changes to our practices, technologies or legal requirements. When we make material changes, we will update the “Last updated” date at the top and may provide additional notice as required (for example via the website or email).termly+2

Your continued use of kdotrecords.com after any changes means you acknowledge the updated Policy.